Sun Ray Privacy Statement

Sun Ray Chinese School respects your privacy and the privacy and security of the information you provide the School. The School makes every reasonable effort to ensure the confidentiality and security of that information within its system. The School does not intend to sell or disclose to entities outside the School your name, mailing address, telephone number, e-mail address, or other information you provide.

The School collects information concerning your Internet connection and general information about your visit to its website to analyze trends, create summary statistics for determining technical design specifications, and monitor system performance. The collection of this information is intended to help the School deliver the best and most secure service possible. This information may only be released if legally mandated by law enforcement investigators, required by court proceedings, or necessary to internal investigations of violations of School rules and regulations.

The School will not sell information regarding the behavior, habits, or demographics of those who visit its website.

The School does not monitor the contents of e-mail sent to or from its servers. However, electronic logs of who sends and receives e-mail through its servers is maintained for short periods of time to analyze trends, create summary statistics for determining technical design specifications, and monitor system performance. In addition, the School backs up the contents of its servers, including e-mail, each day and archives the backup for a short period of time. The contents of logs and backups may be released only when required for law enforcement investigations, legal proceedings or internal investigations of violations of School rules and regulations.

The names and e-mail addresses of Sun Ray students, faculty and staff are available in a searchable index. A member of the School community may have his or her name removed from the e-mail index by contacting the webmaster at webmaster@sunraychinese.org.

The School is bound by the Family Educational Rights and Privacy Act (FERPA) regarding the release of student education records. A guide to understanding FERPA is available upon request. The full text of the School's policy with regard to FERPA follows this privacy statement.

The School does not use "cookies" to gain access to private information

about you. However, the School may use cookies to enhance your browsing experience and to help track information you voluntarily provide.

If there are any questions or concerns about the School's online privacy policy, the practices of the School's website, or use of the website, please contact the Education Foundation Director by e-mail at jackfan@sunraychinese.org or through regular mail at:

Y. Jack Fan - Education Foundation Director
Sun Ray Chinese School
2110 McDaniel Drive
Carrollton, TX 75287

SUN RAY Chinese School
POLICIES AND PROCEDURES
POLICY NUMBER: L1.01

EFFECTIVE DATE: January 1, 2004

FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT ("FERPA") POLICY

The School is bound by the Family Educational Rights and Privacy Act (the Buckley Amendment of 1974) ("FERPA"), regarding the release of student education records. A guide to understanding FERPA is available to students, faculty, and staff upon request to the Office of Development. A statement regarding FERPA and the availability of the School's Guidelines to FERPA will be published in the catalogs, the schedule of classes and other publications that include other School policies.

Under FERPA, students may inspect and review their education records, provided the records do not also contain information about other persons, by writing to the Education Foundation Director or Principal in the administrative area of the School responsible for maintaining those records. The definition of "educational records," and what is included and not included, is in the School's Guidelines to FERPA. Within a reasonable time, usually less than five (5) days, but no more than forty-five (45) days after such request, the School shall allow the student to review those records, and if requested, provide a copy of the records to the student. The School may charge a reasonable copying fee.

Personally identifiable information from student education records will not be released to third parties without the prior written consent of the student, with the exception of records required to be released by the School under the following circumstances:

1. Under Court order or subpoena: The School will give ten (10) days' written notice to the student before releasing the required records so that the student may raise objection with the Court if desired.

2. To other school employees, including faculty, who have a legitimate educational interest in the records and a bona fide need to know the information to carry out their assigned duties. Faculty shall have access to student education records when a student's academic progress is at issue. Deans shall have access to student education records in their Schools for proper administration of the Schools and their Departments. The Principal shall have access to student education records in order properly to administer the Schools and their academic programs. Other Principals shall have access to student education records in order properly to administer the educational functions of their respective areas. The Principals in areas where education records are maintained may establish written criteria for access to these records.

3. To other institutions of higher education the student wishes to attend.

4. To representatives of the Comptroller General of the United States, the Secretary of Education, or State and local educational authorities for evaluation of education programs or investigation into compliance with federal laws and regulations.

5. To other State and local officials or authorities if any State statute adopted before November 19, 1974 specifically requires disclosure to those officials and authorities.

6. To determine eligibility for student financial aid, determine the amount of such aid, determine the conditions for such aid, or to enforce the terms and conditions of student financial aid.

7. To organizations conducting studies for educational agencies or institutions to develop, validate or administer predictive tests, to administer student aid programs, or to improve instruction.

8. To accrediting organizations to permit them to carry out their accrediting functions.

9. To the parents of a dependent student as defined by the Internal Revenue Code and the School's Undergraduate Bulletin.

10. To those persons with a need to know in order to handle health or safety emergencies.

11. To an alleged victim of any crime of violence, the results of any disciplinary proceeding conducted by the School against the alleged perpetrator of that crime with respect to that crime.

12. To persons seeking "directory information": name, local and permanent addresses, local and permanent telephone numbers, E-mail address, date of birth, academic program (school of record, degree objective, majors, minors and anticipated date of graduation), classifications, participation in officially recognized activities and sports, weight and height of member of athletic teams, dates of attendance, degrees and awards received, previous educational agency/institution attended, and number of hours enrolled for a current or past semester. A student may restrict the release of directory information by contacting the Registrar's office.

Whenever records are disclosed under any of the circumstances discussed above, a record of the disclosure will be maintained with the education records. Students may access the disclosure record as well.

The School permits students to request correction of education records by writing to the Principal in the area where the records are maintained; to obtain a hearing held by the Principal or a designate in the area where the records are maintained, if such request for correction is denied; and to add a statement to the record, if after a hearing, the request for correction continues to be denied. This policy does not permit students to contest the grade given to a student's performance in a course, for example, but it does intend that there be proceedings by which a student may challenge the accuracy of institutional records which record the grade that was actually assigned to the student.

Anyone needing assistance in interpreting or applying FERPA should contact the Office of Legal Affairs. Copies of this Policy are available upon request to students and/or parents through the Office of Legal Affairs.