Sun Ray Chinese School respects your privacy and the privacy and
security of the information you provide the School. The School makes
every reasonable effort to ensure the confidentiality and security of that
information within its system. The School does not intend to sell or
disclose to entities outside the School your name, mailing address,
telephone number, e-mail address, or other information you provide.
The School collects information concerning your Internet connection and
general information about your visit to its website to analyze trends, create
summary statistics for determining technical design specifications, and
monitor system performance. The collection of this information is intended to
help the School deliver the best and most secure service possible. This
information may only be released if legally mandated by law enforcement
investigators, required by court proceedings, or necessary to internal
investigations of violations of School rules and regulations.
The School will not sell information regarding the behavior, habits, or
demographics of those who visit its website.
The School does not monitor the contents of e-mail sent to or from its
servers. However, electronic logs of who sends and receives e-mail through its
servers is maintained for short periods of time to analyze trends, create
summary statistics for determining technical design specifications, and
monitor system performance. In addition, the School backs up the contents
of its servers, including e-mail, each day and archives the backup for a short
period of time. The contents of logs and backups may be released only when
required for law enforcement investigations, legal proceedings or internal
investigations of violations of School rules and regulations.
The names and e-mail addresses of Sun Ray students, faculty and staff are
available in a searchable index. A member of the School community may have
his or her name removed from the e-mail index by contacting the webmaster at
webmaster@sunraychinese.org.
The School is bound by the Family Educational Rights and Privacy Act (FERPA)
regarding the release of student education records. A guide to understanding
FERPA is available upon request. The full text of the
School’s policy with regard to FERPA follows this privacy statement.
The School does not use "cookies" to gain access to private
information
about you. However, the School may use cookies to enhance your browsing
experience and to help track information you voluntarily provide.
If there are any questions or concerns about the School’s online
privacy policy, the practices of the School’s website, or use of the
website, please contact the Education Foundation Director by e-mail at jackfan@sunraychinese.org
or through regular mail at:
Y. Jack Fan — Education Foundation Director
Sun Ray Chinese School
2110 McDaniel Drive
Carrollton, TX 75287
SUN RAY Chinese School
POLICIES AND PROCEDURES
POLICY NUMBER: L1.01
EFFECTIVE DATE: January 1, 2004
FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT ("FERPA") POLICY
The School is bound by the Family Educational Rights and Privacy Act
(the Buckley Amendment of 1974) ("FERPA"), regarding the release of
student education records. A guide to understanding FERPA is available to
students, faculty, and staff upon request to the Office of Development. A statement
regarding FERPA and the availability of the School's Guidelines to FERPA
will be published in the catalogs, the schedule of classes and other
publications that include other School policies.
Under FERPA, students may inspect and review their education records,
provided the records do not also contain information about other persons, by
writing to the Education Foundation Director or Principal in the administrative area
of the School responsible for maintaining those records. The definition of
"educational records," and what is included and not included, is in
the School's Guidelines to FERPA. Within a reasonable time, usually less
than five (5) days, but no more than forty-five (45) days after such request,
the School shall allow the student to review those records, and if
requested, provide a copy of the records to the student. The School may
charge a reasonable copying fee.
Personally identifiable information from student education records will not
be released to third parties without the prior written consent of the student,
with the exception of records required to be released by the School under
the following circumstances:
1. Under Court order or subpoena: The School will give ten (10) days'
written notice to the student before releasing the required records so that
the student may raise objection with the Court if desired.
2. To other school employees, including faculty, who have a legitimate
educational interest in the records and a bona fide need to know the
information to carry out their assigned duties. Faculty shall have access to
student education records when a student's academic progress is at issue.
Deans shall have access to student education records in their Schools for
proper administration of the Schools and their Departments. The Principal shall
have access to student education records in order properly to administer the
Schools and their academic programs. Other Principals shall have access
to student education records in order properly to administer the educational
functions of their respective areas. The Principals in areas where
education records are maintained may establish written criteria for access to
these records.
3. To other institutions of higher education the student wishes to attend.
4. To representatives of the Comptroller General of the United States, the
Secretary of Education, or State and local educational authorities for
evaluation of education programs or investigation into compliance with federal
laws and regulations.
5. To other State and local officials or authorities if any State statute
adopted before November 19, 1974 specifically requires disclosure to those
officials and authorities.
6. To determine eligibility for student financial aid, determine the amount
of such aid, determine the conditions for such aid, or to enforce the terms
and conditions of student financial aid.
7. To organizations conducting studies for educational agencies or
institutions to develop, validate or administer predictive tests, to
administer student aid programs, or to improve instruction.
8. To accrediting organizations to permit them to carry out their
accrediting functions.
9. To the parents of a dependent student as defined by the Internal Revenue
Code and the School's Undergraduate Bulletin.
10. To those persons with a need to know in order to handle health or
safety emergencies.
11. To an alleged victim of any crime of violence, the results of any
disciplinary proceeding conducted by the School against the alleged
perpetrator of that crime with respect to that crime.
12. To persons seeking "directory information": name, local and
permanent addresses, local and permanent telephone numbers, E-mail address,
date of birth, academic program (school of record, degree objective, majors,
minors and anticipated date of graduation), classifications, participation in
officially recognized activities and sports, weight and height of member of
athletic teams, dates of attendance, degrees and awards received, previous
educational agency/institution attended, and number of hours enrolled for a
current or past semester. A student may restrict the release of directory
information by contacting the Registrar's office.
Whenever records are disclosed under any of the circumstances discussed
above, a record of the disclosure will be maintained with the education
records. Students may access the disclosure record as well.
The School permits students to request correction of education records
by writing to the Principal in the area where the records are maintained;
to obtain a hearing held by the Principal or a designate in the area
where the records are maintained, if such request for correction is denied;
and to add a statement to the record, if after a hearing, the request for
correction continues to be denied. This policy does not permit students to
contest the grade given to a student's performance in a course, for example,
but it does intend that there be proceedings by which a student may challenge
the accuracy of institutional records which record the grade that was actually
assigned to the student.
Anyone needing assistance in interpreting or applying FERPA should contact
the Office of Legal Affairs. Copies of this Policy are available upon request
to students and/or parents through the Office of Legal Affairs.
